Monday, May 28, 2012

Can PTAs have absentee ballots?

Our local unit has scheduled a vote on the budget for next year for an upcoming meeting, but we’d like to give the members the option of  voting during the afternoon before the meeting. Is that possible? 

No. Until the meeting is actually convened and a motion made to adopt the budget, there’s nothing on which member can vote. Further, what you are proposing is in effect allowing members to cast an absentee ballot, which is prohibited by the bylaws of both the National PTA and Washington State PTA. It’s also possible that there could be a motion to amend the budget as proposed, and if that were passed, any votes cast before the meeting would be negated.

Of course you can –and should—make a draft of the proposed budget available to the membership prior to the meeting, but having them vote on it before the meeting isn’t possible.